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Do the silos of different tools and systems look familiar? This situation is typical for most project businesses. Over the years you identify certain functional gaps and buy or build applications to fill those gaps. Eventually, you find yourself with 5, 10, 15 or more applications to support your project business processes. You spend too much time re-entering data in multiple systems. The chaos and lack of knowledge that follows from this process can cripple the business.
The solution is to approach it differently. Instead of gap filling, look to support your core business processes first, which is projects. Find a system that does that comprehensively. That is why we built Project Business Automation.
ERPs are financial systems originally built for discrete manufacturers and distribution companies. Projects are an after-thought for most ERP vendors.
Bring project operations and financials into your ERP and create a single system that supports your entire business from end-to-end. That is exactly what PBA is designed to do.
You use spreadsheets because you don’t have your data in one place and/or you don’t have a system that can help you analyze it. Therefore, you consolidate the data in Excel and run reports manually to get at the information you need to understand what is going on.
This is the result of disconnected business systems.
Integrate your project business processes into one business system to eliminate spreadsheets and gain real-time insight and complete control of your projects. That is what PBA does.
Your quotes don’t represent what is actually required for a project. As a result, you lose deals when you over-estimate and lose money when you under-estimate. When a project gets to execution, you find yourself attempting to renegotiate with your customer and add change orders, when you should have had it right form the start.
Enhance your sales process by streamlining your estimating and planning while ensuring best practices are followed by everyone.
You cannot track the costs of operations because they are not directly tied to your financial system. Therefore, it takes time for someone to report the status of all the tasks in a project and then to associate the appropriate costs to those tasks.
You need a single system that integrates the operations and financials, so they work together seamlessly. As tasks are completed, costs are reported instantly.
This lack of insight occurs because you don’t have a formalized process for reforecasting your projects. Your financials and operations are managed in different systems and therefore, you have no way of knowing if the project is running on budget until all the costs are transferred and tallied in the financial system/ERP or, more likely, spreadsheets.
For this you need a single system that integrates the operations and financials, so they work together seamlessly and in real-time.
You don’t know the real-time status of your projects. This stems from the use disparate systems and lack of integration. As a result, you don’t have an agreed upon source for unbiased, objective information about your projects and business.
How do you create that single source of truth?
Not only does it provide that single source of truth because everything goes through one system, but it also provides that truth in real–time.
Most project issues are not discovered until after they cause major problems with a project that result in either a delay or significant added costs. This challenge stems from the fact that information does not flow between your disparate systems and applications. Often, the left hand does not know what the right is doing. Once you find out about a problem, it is often too late to fix it.
You need a systematic way to constantly monitor every aspect of every project and automatically notify the right people if there are problems.
Softnext Solutions Pvt Ltd
